AGM 2024

5 pm, Sunday 8th December 2024
in the Whitlam Room, Belconnen Labour Club

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Belnorth’s Annual General Meeting has been set for 5 pm, Sunday 8/12/2024 in the Whitlam Room, Belconnen Labour Club, 51 Chandler St, Belconnen ACT 2617.

At the AGM the club’s financial year statements and audit are presented along with various committee reports. We also call for nominations for available committee positions.

The following committee positions have their terms ending and are up for election:

  • President (2-year term)
  • Secretary (2-year term)
  • Minis Registrar (2-year term)
  • Small Sided Games Registrar (2-year term)
  • Operations Officer (2-year term)

The positions below are currently vacant or available now.

  • Vice President
  • Secretary
  • Small-Sided Games Registrar
  • Operations Officer

You can find Committee Duty Statements along with the general skills and the technology that are utilised by the committee below.

If you are interested in volunteering for the committee or in another capacity assisting the club, we would love to hear from you via admin@belnorth.org.or

AGM 2024 Agenda

  1. Appoint meeting chair
  2. Table and accept minutes from the last AGM
  3. General reports
  4. Treasurer’s report and club financials for the year (including Audit)
  5. Nominate and appoint Committee members
  6. Other business

AGM 2024 Documents

  • AGM Draft Minutes 2023
  • Financial Statements and Audit 2024 (pending)
  • Referee Coordinator's Report 2024 (pending)
  • President's Report 2024 (pending)

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Duty Statements

President

  • Capital Football Liaison (disciplinary)
  • Representative on External Meetings (i.e Capital Football)
  • Public Grant Administration
  • External Media Liaison

Vice President

  • Responsible for assisting the President.

Treasurer

  • Responsible for maintaining the financial accounts, the receipt of money and payment of accounts (including reimbursement of referees’ fees), the preparation of regular financial statements, and the annual budget.
  • Responsible for submitting Belnorth accounts to the auditor and forwarding the information to the committee prior to AGM.
  • A financial background with knowledge of bookkeeping is desirable. Belnorth’s bookkeeping is managed with Quickbooks.

Secretary

  • Custody of books (Belnorth Constitution Sec 44) – Policy (Holder of all policy documents)
  • Public Officer
  • Maintains written records, takes minutes of meetings, and receives and replies to correspondence.
  • Take the minutes of meetings and record any action items given to enable committee members to keep track of progress against key tasks.
  • Maintain electronic and hard copy files for the relevant documentation.
  • Lodgement of relevant documentation to Access Canberra within the specified timeframes. Such as the reporting obligations for incorporated associations (I.e. Annual Returns, Changes of Committee, Change of Public Officer, Change of Registered Office and Changes of Objects or Rules).

Seniors Registrar

  • Age Group: administration for men’s and women’s teams.
  • PlayFootball: administration of payments and registrations
  • Dribl: match card administration
  • Equipment: Liaison with Operations officer
  • Trophy: Liaison with Operations officer

Competitive Registrar (U12 to U18s)

  • Age Group: administration for U12 to U18 teams.
  • PlayFootball: administration of payments and registrations
  • Dribl: match card administration
  • Equipment: Liaison with Operations officer
  • Trophy: Liaison with Operations officer

Small-Sided Games Registrar (U10-U11)

  • Age Group: administration for U10 to U11 teams.
  • PlayFootball: administration of payments and registrations
  • Dribl: match card administration
  • Equipment: Liaison with Operations officer
  • Trophy: Liaison with Operations officer

Rooball Registrar (U8/9s)

  • Age Group: administration for U8 to U9 teams.
  • PlayFootball: administration of payments and registrations
  • Equipment: Liaison with Operations officer
  • Trophy: Liaison with Operations officer

Minis Registrar (U5/6/7s)

  • Age Group: administration for U5 to U7 teams.
  • PlayFootball: administration of payments and registrations
  • Equipment: Liaison with Operations officer
  • Trophy: Liaison with Operations officer

Grounds & Fixtures Officer

  • Ground Booking Liaison
  • Fixture (Draw) composition
  • Equipment maintenance (nets/flags/goals) – Coord role (Registrars)

Operations Officer

  • Equipment: organisation of equipment, including distribution, auditing and ordering. Liaise with the rest of the committee.
  • Trophy Liaison: Coordination role with registrars.
  • Presentation day organisation (coordination role)
  • Event Organisation (coordination role)

General Skills and Technology for the Committee

Google Workspace

Belnorth FC utilises Google Workspace for it’s emails, calendar, documents and spreadsheets among other apps. An overview of the Google Workspace apps are available below.

Zoom

With the COVID-19 pandemic, the use of virtual meetings were handled with Zoom.

If you haven’t had experience with Zoom before, a guide for beginners is below.

PlayFootball

The majority of the Committee will need to be familiar with the backend of PlayFootball. Unfortunately, the user experience for players and parents is as equally frustrating on the backend.

General instructions and support are available here.

Dribl

Small-Sided Games, Competitive and Senior Registrars will need to be across Dribl.

Help for Club Administrators can be found here.

Play By The Rules

Play By The Rules is a great, free training resource for not just the committee, but also coaches, managers, parents and spectators. You can access these resources here.